UCS TS Preferential Procurement Policy
The purpose of this document is to define the policies and high level processes in place to ensure the effective and efficient control over creditors. This document covers procurement of capex, hardware being sold to customers and sundry items. It does not cover payments to staff members, this is covered by the HR policies and processes.
Preferential Procurement Policy
Policies and Process
Procurement of any items covered in this policy document is done ito the authority matrix which defines who has authority to procure what UCSTS will not pay an invoice received from a supplier if it is not accompanied by a UCSTS purchase order number. Where any executive or senior manager has made a commitment to a supplier ito the authority matrix, they are required to complete an expense requisition, obtain the counter signatures required ito the authority matrix, and submit to the finance department, so that they can create a purchase order. The purchase order is then submitted to the supplier with details of where the goods and service should be delivered. It is the suppliers responsibility to ensure that a POD is received back. The supplier then submits the invoice together with the POD to the finance department. Supplier reconciliations are performed monthly, and supplier payments made monthly.There is a central creditors function that supports the National setup centre, and the central service functions. The regions are also able to procure and pay creditors primarily for independent customers. All creditors functions operate on the same principles.
Consideration for Broad Based Black Economic Empowerment
UCS Technology Services (Pty) Ltd recognises the guiding principles of the Broad Based Black Economic Empowerment - Codes of Good Practice and therefore resolves and commits to adhere to these principles.
Wherever possible, UCS Technology Services (Pty) Ltd prefers to procure goods & services through Vendors that :
Have a valid BEE Level 4 rating and above
Are either 51% or greater Black owned or
31% or greater Black women owned
Preferential Payment Terms
UCS Technology Services (Pty) Ltd has resolved to implement preferential payment terms to black owned, black empowered and black engendered SMME's.
UCS Technology Services (Pty) Ltd will settle between Three (3) and Fifteen (15) days after date of invoice for Qualifying Small Enterprises (QSE's) and Exempted Micro Enterprises (EME's) that are greater than 51% black owned.